Personal Assistant

Sodexo Business Services (SBS) is currently looking for a self-driven Personal Assistant, to join its growing team.

A day in the life of a Personal Assistant

You will provide high-quality executive and operational support to senior leaders, ensuring effective organization, prioritization, and coordination of business activities. Working within a collaborative administrative model, you will balance strategic stakeholder management with oversight of administrative delivery, helping leaders focus on key business priorities.

Your day-to-day

  1. Executive Calendar & Inbox Management: Manage complex diaries and inboxes, ensuring effective prioritization, scheduling, and time management.
  2. Executive Coordination & Planning: Coordinate meetings, business priorities, deadlines, and key activities to support senior leaders effectively.
  3. Stakeholder Management: Act as a key point of contact, building strong relationships and ensuring effective communication with internal and external stakeholders.
  4. Administrative Oversight: Coordinate administrative activities across the team, ensuring efficient delivery of travel arrangements, expenses, meeting logistics, and other support processes.
  5. Team Coordination & Support: Provide guidance and direction to the Administrator, helping prioritize workload and achieve team objectives.
  6. Presentation & Document Preparation: Prepare presentations, reports, and business documents to support leadership meetings and decision-making.
  7. Event & Activity Coordination: Support the planning and coordination of key business events, projects, and leadership activities.
  8. Proactive Planning & Issue Management: Anticipate upcoming priorities, identify potential risks, and resolve scheduling conflicts before they impact business operations.

Requirements/Qualifications:

  • Significant experience in a Personal Assistant, Executive Assistant, or similar executive support role.
  • Fluent or Native English
  • Proven experience managing complex diaries, inboxes, and scheduling requirements.
  • Strong stakeholder management and communication skills, with confidence working with senior leaders.
  • Experience coordinating and overseeing administrative activities within a team environment.
  • Proficiency in Microsoft Office and business applications, including Outlook.
  • Experience in team coordination or line management is desirable.
     

What you´ll need to succeed:

  • Strong organizational and time-management skills.
  • Excellent communication and stakeholder management abilities.
  • Proactive and solution-oriented approach.
  • Ability to work under pressure while maintaining responsiveness and attention to detail.

Benefits

  • Attractive Meal allowance paid in Meal Card;
  • Health & Life insurance
  • Hybrid working model/ Flexible working hours
  • Huge learning platform with more than 7000 free trainings
  • Additional Days off: extra vacation day, employee’s birthday, volunteering day;
  • Opportunity to grow professionally inside the Company
  • Possibility to participate in multicultural projects
  • Several internal activities aiming to promote our team´s wellbeing.

We are waiting for you!

Send your CV to our email Recruitment.SBS.Portugal@sodexo.com with the title of the role on the subject.