Legal Administrator

Sodexo Business Services (SBS) is currently looking for a self-driven Legal Administrator, to join its growing team.

A day in the life of a Legal Administrator

You will play a key role in supporting the UK&I Legal Team by ensuring administrative processes run smoothly and efficiently. Working closely with internal stakeholders and external partners, you will help manage legal spend, maintain legal systems, and provide high-quality administrative support in a fast-paced environment.

Your day-to-day

  1. Legal Invoice Management: Process and track legal invoices, ensuring compliance with internal policies and resolving invoicing queries with stakeholders and law firms.
  2. Purchase Orders & Matter Setup: Create Purchase Orders and matter codes within the Matter Management System (MMS), obtaining approvals and cost estimates as required.
  3. Legal Spend Reporting: Maintain accurate legal spend records and support the preparation of financial and work-in-progress (WIP) reports.
  4. Legal Team Administration: Provide day-to-day administrative support, including document formatting, file management, reporting, mailbox management, travel arrangements, and expense processing.
  5. Claims & Matter Administration: Support employment and regulatory claim matters by opening cases in MMS, organizing documentation, and maintaining tracking logs.
  6. Onboarding Support: Coordinate the onboarding of new team members, including system access, equipment setup, and induction planning.
  7. Vendor & Training Coordination: Assist with vendor management and coordinate training activities for the Legal Team.
  8. Legal Projects & Team Support: Contribute to departmental projects and initiatives while providing support to the Legal Department Manager during busy periods and annual leave.

Requirements/Qualifications:

  • A-Level/Baccalaureate education (or equivalent), including Maths and English qualifications.
  • Strong administrative experience with excellent attention to detail.
  • Intermediate proficiency in Microsoft Office (Word, Excel, and PowerPoint).
  • Experience working with SAP or similar business systems.
  • Strong written and verbal communication skills.
  • Ability to engage confidently with stakeholders and suppliers.
     

What you´ll need to succeed:

  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Proactive, adaptable, and solutions-oriented mindset.
  • Ability to work independently while maintaining professionalism and confidentiality.
  • Strong stakeholder management and interpersonal skills.
  • Ability to work effectively under pressure and in a fast-paced environment.
  • High level of accuracy and commitment to compliance, governance, and quality standards.

Benefits

  • Attractive Meal allowance paid in Meal Card;
  • Health & Life insurance
  • Hybrid working model/ Flexible working hours
  • Huge learning platform with more than 7000 free trainings
  • Additional Days off: extra vacation day, employee’s birthday, volunteering day;
  • Opportunity to grow professionally inside the Company
  • Possibility to participate in multicultural projects
  • Several internal activities aiming to promote our team´s wellbeing.

We are waiting for you!

Send your CV to our email Recruitment.SBS.Portugal@sodexo.com with the title of the role on the subject.